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Health Care Organizing Kickoff Host Guide




INTRODUCTION

In President Obama’s travels around the country, he has heard countless stories of people struggling to afford health care. Along the way, he has repeated his call for quality health care that is affordable and available to all Americans. Over the next several months, there will be fierce debate about reforming our health insurance system. Now is the time to organize and make sure that real health care reform becomes a reality.

It is up to you to help organize around President Obama’s three principles that any comprehensive health care reform must achieve: (1) reduce costs, (2) guarantee choice, and (3) ensure all Americans have quality, affordable health care. We cannot wait for health care reform. America needs it done by the end of this year.

That is why thousands of people just like you are organizing for health care reform by taking the first step of hosting a Health Care Organizing Kickoff meeting on June 6. At your organizing kickoff you will:

Use this guide and the materials it contains to help you plan your Health Care Organizing Kickoff. In the guide you will find the following materials that are designed specifically for you, the host:

We've also included the following materials specifically for your guests:

Click here to go on to the next section, Getting Started

GETTING STARTED

Step 1: Register Your Event

Take a moment to register your event online. Registering your event online means you’ll get your own page for your event, be able to send an invite to your friends, track who is planning on attending, and send details and reminders to your attendees.

Here are some things to keep in mind when creating your event:

Step 2: Create a List of Friends, Neighbors, and Colleagues

Start with people you know. Think about friends and neighbors who were involved during the campaign. Next think about people who may not have been involved in the past, but are concerned about the current health care crisis. Aim to invite at least 50 people to ensure you have 15-20 people in attendance. Use the planning sheet included to record the list of people you want to invite.

Step 3: Invite People to Your Kickoff

Phone calls combined with e-mails are the most effective way to invite people to your event. Schedule time to make your invite calls eight to ten days in advance. Use the script as a guide to help explain the organizing meeting. Ask all of your attendees to RSVP for your meeting so you know how many people to expect, and use your planning sheet to track RSVPs.

When you’re creating your event on MyBarackObama, set your event settings to send a confirmation email to all of your attendees a day or two before the event to remind everyone of the event’s details. Remember to call all your attendees again, the night before, to remind them about your meeting.

You may also want to reach out to your larger community. You can find your local My.BarackObama group and invite members to attend by emailing the group's listserv. You can also create your own event flyers and post them at your local coffee shop, grocery store, or library.

Step 4: Join Conference Calls and Web Chats

Prepare for your meetings by joining Organizing for America on a series of conference calls and online chats with staff and health care policy experts. These will be opportunities to share best practices for hosting house meetings and learn more about health care reform. Look for future e-mails notifying you when these will occur. You can email ofainfo@dnc.org to get more information on these health care focused calls and chats.

Step 5: Get Your Materials In Order

There are some additional things you should review and print out before your Health Care Organizing Kickoff. There are two groups of material: items for you, the host, and items for your guests. Use the button above, or download them here.


Click here to go on to the next section, During the Event

DURING THE EVENT

This meeting is about settling on a plan of action and assigning tasks. We've provided an agenda below to serve as a guide for your meeting. Similar to the campaign, we will be talking to our neighbors and friends in our community and building support for President Obama’s plan block by block. As President Obama has always said, "Change comes from the bottom up."

AGENDA

0:00 Arrival
Introduce yourself and ask your guests to sign in

0:05 Welcome from Host
Share your personal story about why you were inspired to host this meeting and why you believe health care reform is a critical issue to organize around in your community.

0:10 Watch the Video and Share Personal Stories
Watch a special message from President Obama (we'll notify you with more information about how to download it) before asking guests to pair off and share their stories with one another about why they are attending the meeting and why health care reform is important to them. Ask your guests to nominate one person who has a good story to share it with the group. Record your guest’s story on the story collection sheet.

0:30 Planning your National Health Care Service Event
On June 27, Organizing for America activists across the country will participate in community service events that address the immediate health care needs in their community. This is your chance to be part of an important step in the health care campaign for Organizing for America.

In small groups, attendees should brainstorm about the type of service events your group might want to participate in, using the service brainstorm sheet. If your group has already planned a service activity for June 27, move to the next section.

0:45 Large Group Decision
Bring the group back together. Ask each group to give their best suggestions for a Health Care Service Event. As the host, you should write all the ideas on a large piece of paper or white board that everyone can see. Once everyone’s ideas are up, give people a chance to discuss the ideas and vote on the best one.

0:55 Formulate a Local Organizing Plan and Assign Tasks
Once you have settled on one health care service event, create the event on MyBO. Then, fill out one final Day of Service Project Plan worksheet for the entire group.

Use the June planning calendar to schedule these events. Lead your guests in establishing:

Record who will volunteer for each activity and assign any responsibilities for specific actions. Make sure your guests record the dates of the actions, their responsibilities, and what days they will volunteer.

1:05 Take Action
With your plans established, ask your volunteers to call other volunteers to explain President Obama’s Health Care Reform Principles right in your home. Use the neighborhood call lists from the call tool and the script included in this guide to make the calls. Encourage your guests by celebrating the person making the most calls or setting a goal for the number of calls you can make as a group and celebrating your progress towards it. The data from these calls should get entered back into the call tool as soon as possible.

1:25 Report Back
Volunteers report back on how their calls went, what questions they got, what worked and what could be improved. Collect your guests' call sheets and assign data entry to a data captain at the meeting.

1:30 Close
Make sure to thank your attendees.

Click here to go on to the next section, After the Event

AFTER THE EVENT

Capture Information
Enter your sign-in sheets online.

Share Your Stories
Be sure to share the personal story or stories that you recorded during the meeting at my.BarackObama.com/HCstories We'll make your stories available online to grow support for the health care reform plan.

Thank Your guests
Send individual thank you emails to each of your guests. Follow up with those who committed to participate in the future activities you planned and to spread the word about President Obama’s Health Care Reform Principles. Also, ask them to call those who were not able to attend to let them know what was planned.

Share Your Feedback
How did your Health Care Organizing Kickoff go? What worked best? What questions do you or your guests still have about Health Care reform? Share your feedback and upload your photos and videos at my.barackobama.com/healthcarefeedback. Write a blog post to share your experience with the community and post it on my.barackobama.com.

Schedule Your Health Care Service Event on My.BarackObama.com
Make sure you register your June 27 Health Care Service Event on MyBarackObama and start telling your friends and neighbors about it.

Congratulations
Congratulations, you are making the change you voted for possible by working in your neighborhood to bring about health care reform. Now begin planning your service event. It's up to each one of us to keep this movement going and to keep fighting for change.


Click here for instructions on how to download the Health Care Organizing Video

NEIGHBOR TO NEIGHBOR CALL TOOL INSTRUCTIONS

The Neighbor to Neighbor Call Tool is a new tool that you can use to call your neighbors and invite them to your National Health Care Day of Service on June 27th. You can access the tool directly through your MyBarackObama event page.

If you have already created your National Health Care Day of Service event on MyBarackObama:

  1. Go to your MyBarackObama dashboard at my.BarackObama.com.
  2. On the right hand side click “Manage my events”.
  3. Your upcoming events will be listed at the top of the screen. Click “Manage Event” for your Service event. This will take you to the details of your event.
  4. Under the box with your event details is a link to the Neighbor to Neighbor call tool. Click where it says, "Reach out to neighbors to talk to them about President Obama's health care reform principles and invite them to join in a National Health Care Day of Service event on June 27th." to enter the call tool.
  5. You’re in Neighbor to Neighbor! Click “Make Calls” to get your list of neighbors and get started.

If you have NOT YET created a National Health Care Day of Service event on MyBarackObama:

  1. Go to your My.BarackObama dashboard at my.BarackObama.com.
  2. On the right hand side, click “Host an Event”.
  3. Enter the zipcode for the address of your event. If you have not planned out the details of your event, don’t worry! Enter the zip code that you think your event will be in, or enter in your own zipcode if the event won’t be too far away.
  4. Choose “National Health Care Day of Service” as your event type and click “Continue to step 2”.
  5. Fill out the description of your event. If you’re not sure about the details yet, don’t worry! The other attendees at your kickoff can help you out with those, and you can come back and fill them in later. Just write “To Be Decided” for now. At the bottom of the screen, click “Create Event”.
  6. You should now be on the invite page. You can always come back to this page to email friends and family to invite them to your service event. At the bottom of your invitation details is the link to Neighbor to Neighbor. Click where it says, "Click here to get a list of your neighbors to invite to your event" to enter the call tool.
  7. You’re in Neighbor to Neighbor! Click “Make Calls” to get your list of neighbors and get started.

If you are NOT planning a National Health Care Day of Service, but you'd like to call members of your community to talk to them about President Obama's plan for health care reform:

Please look up your state here. This will connect you to a list of voters in your state.

AFTER THE EVENT

Capture Information
Enter your sign-in sheets online.

Share Your Stories
Be sure to share the personal story or stories that you recorded during the meeting at my.BarackObama.com/HCstories We'll make your stories available online to grow support for the health care reform plan.

Thank Your guests
Send individual thank you emails to each of your guests. Follow up with those who committed to participate in the future activities you planned and to spread the word about President Obama’s Health Care Reform Principles. Also, ask them to call those who were not able to attend to let them know what was planned.

Share Your Feedback
How did your Health Care Organizing Kickoff go? What worked best? What questions do you or your guests still have about Health Care reform? Share your feedback and upload your photos and videos at my.barackobama.com/healthcarefeedback. Write a blog post to share your experience with the community and post it on my.barackobama.com.

Schedule Your Health Care Service Event on My.BarackObama.com
Make sure you register your June 27 Health Care Service Event on MyBarackObama and start telling your friends and neighbors about it.

Congratulations
Congratulations, you are making the change you voted for possible by working in your neighborhood to bring about health care reform. Now begin planning your service event. It's up to each one of us to keep this movement going and to keep fighting for change.


Click here for instructions on how to download the Health Care Organizing Video

HEALTH CARE ORGANIZING VIDEO

Download the Health Care Kickoff video:

The Health Care Kickoff Video is available in a variety of sizes and formats (Quicktime, Windows Media, and MP4). Choose whichever format you prefer. The larger the file size the better quality the video will play, but if you have a limited internet connection you might prefer to download a lower quality video for your convenience.

To download the video to your computer, right-click (option-click on a mac) the file you choose, and select "save target as" (IE) or "save link as" (Firefox). Choose a location where you'd like to save the video, and call it whatever you'd like.


Format Size
HQ = High Quality, VHQ = Very High Quality
MP4 Small (19 MB) Medium (47 MB) --
Quicktime Small (19 MB) Medium (49 MB)

Medium (HQ, 87 MB)
Large (90 MB)

Large (HQ, 174 MB)

Large (VHQ, 369 MB)
Windows Media Small (15 MB)Medium (20 MB) Large (85 MB)

Click here to go back to the first section, Introduction
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